REPORT ON HOA ANNUAL MEETING, 1-6-09

This was the scene at the Chester Library on Jan. 6 for the Annual Meeting of the HOA, which had been delayed from October. A quorum of over 50% was achieved.

The current three board members were re-elected:

Howard Corey, President, 11507 Village Garden Dr., 454-0602; Jack Mayer, Secretary-Treasurer, 4430 Village Creek Dr., 748-4712; Robert Tierney, Vice Pres., 4243 Chester Village Circle, 768-0457. Their terms will expire at the next scheduled Annual Meeting, Oct. 7, 2009.

Action on the proposed amendments to the By-Laws was postponed until a Special Meeting of the homeowners can be called. Article VI, Section 7.3, of the Articles of Incorporation must be amended before Article VI, Section 2 of the By-Laws can be amended to increase the number of Directors on the Board from three to five. The Articles of Incorporation require a vote of two-thirds of the Homeowners to amend them (Article IX).

The other proposed amendment (to Article V, Section 7 of the By-Laws) (to change the Quorum requirement from 50% to 1/3 of the membership) --will also be taken up at the next Special Meeting.

In other business, the following topics were reviewed:

1) The Security Fence between three homes on Village Garden Drive and the apartments: money has been appropriated, but details remain to be worked out.

2) Developer's Punch List of items to be completed/corrected: sidewalk at northwest end of Village Creek Dr. is only item left.

3) Landscaping: A draft bid proposal has been developed and potential bidders are being contacted so that they can review the package and make recommendations. The committee is hoping to mail a final package to potential bidders within the next six weeks. The goal is to obtain a price in the range of $95 +/- 5% compared to the current 2009 price of $122 per house. The goal is also to maintain the same level of service.

4) Management services: Could not find companies interested in taking us on. Florence Harrison accepted the job.

5) The Fountain is owned and maintained by our HOA, but the pond (up to the top of the pond banks) is owned by Jim Daniels. The stagnant creek water to the West of the small bridge at our entrance is a protected wetland. Nothing can be done without the approval of the Army Corps of Engineers, but something must be done because it is a major breeding ground for mosquitoes, and it produces an unwelcome odor. It was suggested that the county Board of Health be contacted.

6) The Geese are also a growing health problem. They have begun to occupy areas beyond the pond green. Their droppings are everywhere, a health danger for pets, children, and adults. This, also, should become a Board of Health concern. The solution is difficult, since the geese are federally protected.

7) There has also recently been an increase in unremoved dog droppings. Residents must pick up their dogs' droppings. By county law, dogs must be kept on a leash at all times, "even if the animal is within voice command."

8) The transition process from the developer's HOA to our new HOA was reviewed.

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NOTICE OF ANNUAL HOA MEETING AND AGENDA (See POLLS in left panel.)

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HAPPY NEW YEAR

The entire staff of the Chester Village Green News joins in expressing our hope that you had a very Merry Christmas and that you will have a very

HAPPY NEW YEAR!

NOTICE OF ANNUAL HOA MEETING AND AGENDA (See POLLS in left panel.)

(Click on letter below to enlarge it.)

In addition to the agenda listed in the letter above, two By-Law ammendments will be presented to the membership for approval at this meeting:

1) Expansion of the Board from three members to five. (See By-Laws, Art. VI, Sec. 2.)

2) Lowering the quorum requirement for Annual and Special Meetings of the Membership. The present requirement is 50% of the membership, based on one voting member per parcel. This reqjuirement is difficult to achieve, and failure to do so can prevent action on important matters. (See Art. V, Sec. 7.)

SEE POLLS AT TOP OF LEFT COLUMN.

REPORT ON HOA BOARD MEETING, DEC. 2

The HOA Board of Directors met on Dec. 2, 7:00 PM, at the Library. Present swere all three Board members, the Asso. manager, and 13 home owners.

The Board has begun to accrue funds for major projects which will be facing us in the future, especially repairs to the alleyways and tree replacements.

The Board unanimously approved $8600 to complete a promised security fence.

The Board agreed to present two By-Law ammendments to the membership for approval at the Annual Meeting on Jan. 6, 7:00 PM, at the library:

1) Expansion of the Board from three members to five. (See By-Laws, Art. VI, Sec. 2.)

2) Lowering the quorum requirement for Annual and Special Meetings of the Membership. The present requirement is 50% of the membership, based on one voting member per parcel. This reqjuirement is difficult to achieve, and failure to do so can prevent action on important matters. (See Art. V, Sec. 7.)

The 2009 budget will also be voted on. (The Board received input for the budget from members at the Dec. 2 meeting).