REPORT ON HOA BOARD MEETING, Sept. 2, 2009

The Home Owners Association Board met for its regular monthly meeting at 7:00 PM, Wed., Sept 2, in the Village Hall (Arts Center Office). Present were: Howard Corey, President, Jack Mayer, Secretary-Treasurer, Robert Tierney, Vice Pres., Association Manager: Florence Harrison, and 12 residents.

1) A FinanciaL Report was handed out to all present. Owners may obtain a copy from the Associaion Manager (see left sidebar). The HOA financial health is good. No increase in owners' monthly dues is expected.

2) Neighborhood Watch Coordinator Carol Ray (see left sidebar) reported that the report published in the Village News about six weeks ago about an assault on Chester Village Drive resulted from a mistake in the way it was reported to police. There was no assault in Chester Village Green.

When our Neighborhood Watch organization registered with the police three years ago, the registration was not properly recorded, and the process must now be repeated. Home owners will be asked to sign the required petition.

3) Architectural Review Committee: Currently, all matters are being resolved satisfactorily by email.

4) Landscaping Committee:

---The artillary spores (small black dots) that appear on the siding and window frames of some homes may be coming from untreated mulch. More on this later.

---If geese return to our pond this Fall or Winter, measures will be taken to discourage them, including the possibility of loud booming noises.

---Alleys will be treated in October and curbs will be added in some places to properly divert water run-off.

5) At the official Annual Meeting, Wed., Oct. 7, 7:00 PM, at the Library, changes in the By-Laws will be voted upon. 67% of the home owners must be present or sign proxies in advance. A letter about the meeting, the proposed By-Law changes, and the proxies will be delivered to each home's newpaper box soon. If you are going to be out of town or cannot attend this very important meeting, please use the proxy as an absentee ballot.

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REPORT ON HOA BOARD MEETING, AUG. 5

The Chester Village Green Board of Directors met Aug. 5. The meeting was open to all home owners. Items discussed at the meeting:

1) OK'd minor repairs to driveways.

2) OK'd the formation of a committee to develop a policy regarding the trees along our sidewalks and streets. Some of them are now out-growing their assigned spaces and endangering the sidewalks.

3) The pond has been treated for algae, which should take care of that problem for the rest of this summer. The Board will investigate other possible avenues of treatment which might be used in the future. It will also investigate the possibility of stocking the west side of the bridge with vegetation-eating fish to get rid of the growth in that area.

4) The Board and all present expressed gratitude to Vice President Robert Tierney for the publication and distribution of our new Directory. Please notify Bob (768-0457) or Florence Harrison (356-7999) about any errors or changes you would like in your entry for the next edition.

Next Board meeting: Wed., Sept. 1, 7:00 PM, in the Arts Center office. At that meeting, the Board hopes to present nominations for the elections to take place at the Annual Meeting October 6, at the Library, as well as the proposed changes to the By-Laws which will be up for approval by the membership at that Annual Meeting.

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REPORT ON HOA BOARD MEETING, JULY 1

Our Home Owners Association Board of Directors held its monthly meeting on Wed., July 1, in the office of the Arts Foundation. All three Board members and the Manager were present (see "Board of Directors" listing in left side column). Eight residents also attended.

1) A moment of silence was observed in memory of resident Lawrence D. Matthews, DDS, who died July 1.

2) The minutes of the June 3 meeting were read and approved, followed by the Treasurer's report, which indicated a healthy and secure financial state for the Association.

3) President Corey gave a recap and update of the HOA meeting with County Supervisor Dorothy Jaeckle and several county officials: --the President walked around the pond with the responsible county official, and they found some problems which the developer will have to address before the pond can be certified and turned over to the county to maintain; --the official sent our President some suggestions for algae control. (Algae control cannot begin until after it has been decided whether or not to drain the pond as part of the certification process.)

4) Our HOA Manager, Florence Harrison, reported an increase in complaints about:

--Speeding cars: the police have been called several times; please continue to report speeding to the police (at 748=1251, NOT 911).

--Dog violations: dogs allowed to run loose with out a leash, and owners not picking up after their dogs. Police have been called. Fines ($50) have been imposed by both the county and the Association. Please call our manager and the police (at 748=1251, NOT 911) if you observe violations of county laws and Association covenants.

--Blocked mail boxes: the U. S. Post Office has notified the Association the mail will NOT be delivered to mail boxes that are blocked by parked vehicles. There must be enough room on both sides of the mail box for the carrier to drive in and out. The carrier is not required to leave the delivery vehicle to deliver mail. Undelivered mail must be picked up at the Post Office. Residents should park all vehicles in their garages and driveways.

5) There are presently two fencing permission requests before our Architectural Review Committee.

6) The newly revised contract with Unlimited Landscaping has been finalized and signed. At the end of three years, it can be extended for three more years. Individual monthly home owner charges should remain the same for the next six years.

7) The Board conducted the annual evaluation of our only employee, Manager Florence Harrison, and rated her very highly and voted her a pay raise of 5%.

8) The Board will arrange for Unlimited Landscaping to conduct the required annual certification of back-flow valves for each home. This will be done annually at the same time that lawn sprinklers are turned back on in the Spring.

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REPORT ON HOA BOARD MEETING, June 3, 2009

Our Home Owners' Association Board of Directors met on June 3, 7:00 PM, at the Arts Center office.

1) The minutes of the last meeting were read and approved.

2) Neighborhood Watch: The new security fence behind the three homes along Village Garden Drive at Village Garden Circle has accomplished its intended purpose of cutting down on trespassing.

3) The Architectural Review Committee has recieved three proposals for home modifications.

Also, the Committee requests those who sign up for satellite TV, please have the installers place the receiving dish in a location that cannot be seen from the street whenever possible.

4) Landscaping Committee: The new contract with Unlimited Landscaping has a separate agreement for snow removal as needed. The new contract comes in at a lower cost to the extent that it will still be lower (than it is now) after 6 years of annual 1.5% increases.

5) The Board has arranged for our County Supervisor, Dorothy Jaeckle, to meet with home owners at the Arts Center office on Wed., June 17, at 7:00 PM, to discuss:
-- the disposition of the collapsed building
-- the certification of our pond
-- the certification of home backflow valves
-- the possible deeding over to us of the abandoned land on Delavial Dr.
-- the possibility of establishing a county skate board area
-- how cut-backs in the county budget will affect us

If you would like to add other topics, please notify Howard Corey ahead of time, so that Supervisor Jaeckle can bring the appropriate information with her (Corey: 454-0602;
cvghoa@gmail.com).

6) Our home irrigation systems are in the process of being checked.

7) The Association will proceed with publishing a loose-leaf directory of Home Owners. All addresses will be listed, but individuals may request that their names not be published.

8) The U S Post Office requests that no cars or trucks block mail boxes. The mail carrier is NOT obligated to deliver mail to blocked mail boxes (when that happens the home owner will have to drive to the Post Office to pick up mail).

9) A Reminder: The Covenants we all signed require us NOT to park on the street.

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REPORT ON HOA BOARD MEETING, APRIL 1, 2009

The CVG HOA Board of Directors held their monthly meeting at 7:00 PM, April 1, at the Arts Center office. The following items were covered:


1) Completion of the security fence (between the three homes on Village Garden Dr. and the apartments): The contract has been let (see our Report on the Dec. 4 meeting). Additional work is required (clearing away brush and laying down sod on our side of the fence --this will be paid for by the three affected CVG home owners).

2) The Geese Problem-- Mitchell Patterson will gave an update on the Geese problem:
The Waterfowl Specialist recommends:
1. Stop all feeding. Strategically place no feeding signs. Enact and enforce a no feeding ordinance.
2. Landscape modification--Restrict a goose's ability to move between water and land will deter geese from an area. (Examples: Install physical barriers along the water's edge; thick shrubs, mulch, grass, fencing or high tensil wire.)
3. Hazing with noise makers, visual frightening devices, sprinklers, and or/chasing geese w/dogs.
4. Repellents - lawn spray
5. Reduce or eliminate goose reproduction - treat nests and eggs

3) CHESTERFIELD COUNTY IS NOW REQUIRING TESTING AND
RE-CERTIFYING THE IRRIGATION BACK FLOW PREVENTERS AT EVERY HOME, EVERY YEAR. Our HOA has obtained a price from Unlimited Landscaping on performing this test on all our homes. This is a discounted price for a package deal to do all of our homes together at the same time. Details on how the billing will work are yet to be worked out.

Next HOA Board meeting: Wed., May 6, 7:00 PM, at the Arts Center Office

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REPORT ON HOA BOARD MEETING, MARCH 4, 2009

The HOA Board met in the Arts Center office at 7:00 PM, Wed., March 4, 2009, and addressed the following agenda items:

1) Financial Report: The books were reviewed by an independent accountant and found to be in order.

2) Wetlands & Geese: For this report click on the following link:

http://chestervillagegreen.blogspot.com/2009/02/report-on-wetlands-meeting-with-corps.html

3) Snow Removal: The end result of Unlimited Landscaping's snow removal work was excellent (See home owner comments at the following link:

http://chestervillagegreen.blogspot.com/2009/03/march-snow-of-2009.html#comments ). Unlimited even plowed our streets for us, which is not in their contract. There were some unexpected delays and some lessons were learned from this experience, which should improve the snow removal operation the next time we have snow (three years from now???).

Home owners are asked not to park on the street whenever a Winter Storm Warning is in effect, in order to facilitate the complete plowing of the streets.

4) Landscaping contract: Invitations to bid were sent out to eight companies. A committee will be appointed to review the bids and make a recommendation to the Board. If you would like to serve on this committee, contact Howard Corey (see left side panel).

5) Fence: The previously approved Security Fence between three homes on Village Garden Drive and the apartments: money has been appropriated, and the site will be surveyed next week.

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REPORT ON HOA BOARD MEETING, Jan. 4

Our Home Owners Asso. Board met Wed., Jan. 4, 2009, 7:00 PM, at the Arts Center office. Items considered are as follows:

1) Architectural Review Board (ARB): New members have been added. Members are John McGann, Betty Matthews, Amy Pike, and Ronnie Jones.

2) Landscaping: a revised contract is to be sent out for bids soon.

3) Wetlands: A Corps of Engineers representative will meet with us and a County representative on Monday,Feb. 23, 10:00 AM, at the Arts Center office.

4) Geese: Fish & Wildlife will meet with us on Tue., Feb. 24, at the Arts Center office, time to be announced.

5) Revision & integration of our Articles of Incorporation, By Laws, and Covenants: A Committee is now being formed. Home owners who would like to serve on this ad hoc temporary committee, contact our HOA President, Howard Corey (see left panel).

6) Dogs: The problem with owners not cleaning up their dogs' droppings

continues. Using its authority under the By Laws, the Board lat year established fines for this. Please report violations to the Board (see left panel for contact information).

Likewise, the county has an ordinance requiring dogs to be on leashes at all times (even on the owner's property, unless the property is completely fenced in, and even if under voice control). Please report violations to the Board or the police (do NOT call 911, call 748-1251).

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REPORT ON HOA BOARD MEETING, DEC. 2

The HOA Board of Directors met on Dec. 2, 7:00 PM, at the Library. Present swere all three Board members, the Asso. manager, and 13 home owners.

The Board has begun to accrue funds for major projects which will be facing us in the future, especially repairs to the alleyways and tree replacements.

The Board unanimously approved $8600 to complete a promised security fence.

The Board agreed to present two By-Law ammendments to the membership for approval at the Annual Meeting on Jan. 6, 7:00 PM, at the library:

1) Expansion of the Board from three members to five. (See By-Laws, Art. VI, Sec. 2.)

2) Lowering the quorum requirement for Annual and Special Meetings of the Membership. The present requirement is 50% of the membership, based on one voting member per parcel. This reqjuirement is difficult to achieve, and failure to do so can prevent action on important matters. (See Art. V, Sec. 7.)

The 2009 budget will also be voted on. (The Board received input for the budget from members at the Dec. 2 meeting).